SEV Summary:  

Sunrise Events Vietnam organizes some of the most well-recognized mass participation sporting events in Vietnam, such as the Techcombank Ho Chi Minh City International Marathon and the VinFast IRONMAN 70.3 Vietnam in Da Nang. We specialize in end-to-end experiences that bring together local governments, corporate partners, and consumers to promote active lifestyles and sports tourism throughout Vietnam. 

Covering everything from conceptualization to event day, we have built a track record of delivering large-scale, signature, and multi-year events that have garnered local and international media coverage and recognition, provided value to the communities we serve, and expanded the health and wellness ecosystem in Vietnam. 

Our vision: Inspiring 100 million Vietnamese to embrace their full potential through the power of sports and healthy habits.

Our mission:  Starting with Vietnam, create the most sought-after mass participatory events, expand the health and wellness ecosystem, and deliver transformative and sustainable impact to individuals, businesses, and communities we serve.

Position Title:  Admin Executive

Type:  Full-Time

Reporting to:  HR Manager

Location:  Ho Chi Minh City, Vietnam

Sunrise Events Vietnam (SEV) is recruiting a dedicated and enthusiastic HR-Admin Executive to join our team and support our HR team.

Key Responsibilities

Office Management:

●      Manage payment for the monthly office expenses

●      Manage pantry supplies within budget, ensuring timely procurement and restocking..

●      Plan in-house or off-site activities, like parties, celebrations, conferences, and travel arrangement

●      Manage assets, supplies, stationery, service providers, and other resources.

●      Maintain the office condition and arrange necessary repairs

●      Develop office policies and procedures, and ensure they are implemented appropriately

●      Assist with office layout planning and office moves, and with managing and maintaining IT infrastructure

●      Save and control document files in Drive storage

●  Build, contact and order with vendors for desks, chairs, stationery, souvenir, uniform, printing, gifts, etc

Event Week Preparation and Coordination:

●      Plan and implement logistics for events, conferences, press conferences, etc.

●      Coordinate the preparation of venues, equipment, catering, transportation, travel insurance, and accommodation for SEV’s staffs, freelancers,.. during event weeks.

●      Budget management and optimization.

●      Emergency Response: Be prepared to respond to HR-related issues and emergencies during event week, collaborating with the management team as necessary.

●  Collab with other departments to prepare & manage on-site office

Support to the Manager

●      Ensure up to date tracking on the team’s daily/ weekly to-do list

●      Propose solutions to improve the efficiency and effectiveness of the department.

●  Perform other tasks as directed by the Manager.

Skills and qualifications:

● At least 2-4 years of experience in the role of Admin Executive or related position, preferably in startup companies.

●   Interest and passion for Events & can travel to other city, especially during event weeks

●   Multitasking and the ability to handle work pressure, ensure all tasks and project assignments are completed within established deadlines.

●   Effective organization, logic, problem-solving, and teamwork skills.

●   Strong build relationships, communication skills to meet the needs of employees and leadership, keep a positive attitude and embody the values of the Company.

●   Proficiency in office tools and use of technology.

●   Ability to adapt and work in a dynamic and constantly evolving environment.

●   Possesses a strategic mindset and strong analytical skills with a relentless focus on execution.

●   Creativity, self-learning ability and willingness to learn,

●  Excellent command of the English language.

Competencies:

●      Communication

●      HRIS and data management

●      Project management

●      Employee relations management

●      Teamwork

●      Adaptability

●      Multitasking

●      Problem-solving

●  Analytical

Benefits

●      Opportunity to work with a dynamic and creative team.

●      Professional development and growth opportunities.

●      Collaborative and inclusive work environment.

●      New, on-the-rise, on-demand industry that is rare to find in Vietnam, which will benefit your working background in the future.

●      Rich learning opportunities and resources.

●      Opportunities to learn about other aspects of Sports Events.

●  Service/Product training, detailed instructions and detailed tasks provided during the probationary period.